E-Verify in Onboarding

Within Onboarding, you have the option to use E-Verify with I-9 forms. E-Verify requires an Agent, E-Verify Employer Agent Support | E-Verify. If you are using E-Verify today, you either have an agent, such as your HCM provider, or you are the agent yourself.

NOTE: Not all states require E-Verify. We recommend working with your legal department to determine if it's best practice to e-verify all new hires, even if the state doesn't require it.

Configure E-Verify Employer Agent

If you choose to use Onboarding to be your agent, you will need to work with your Employ implementations team or submit a Help Center ticket to request Employer Agent access.

Employ support or implementation teams will work with you to complete the required forms. Please see the Enrollment Checklist.

E-Verify will send you a Memorandum of Understanding (MOU) for signature. Sample Memorandum of Understanding (MOU) for Employers using an E-Verify Employer Agent.

Once you have received confirmation that your account is created, enter the E-Verify details in Onboarding.

Within Onboarding, select Settings, then click Account Settings.

Click Integrations.

Next to E-Verify, click Configure.

On the Configure E-Verify pop-up, fill out the following fields:

• Within Type, select Employer Agent.
• Within Client Company ID, enter the number from the MOU.

Click Save.

Configure E-Verify External Account

You can use your existing E-Verify account.

Sign in to the USCIS site.

Create a new Web Service user account.

Click your name.

Click Company Account.

Click Manage Users.

Click Add User.

Enter the required information:

• Email Address
• User Role

Click Next.

Enter the required information:

• First Name
• Last Name
• Phone Number
• User ID

Click Create User Account.

Within Onboarding, select Settings, then click Account Settings.

Click Integrations.

Next to E-Verify, click Configure.

On the Configure E-Verify fly-out menu, fill out the following fields:

• Within Type, select External Account.
• Within Username, enter the User ID you created within USCIS.
• Within Password, enter the Password you created for the account.
• Within Endpoint, enter the information you received.

Click Save. Your E-Verify integration is now set up.

I-9 Reverification

I-9 Reverification - I-9 reverification is required when an employee's work authorization has expired. This step is only necessary for employees who presented temporary work authorization documents when they completed their original Form I-9. Please refer to I-9 in Onboarding for additional information.