Enabling and using the Alooba integration

Available for Roles Super Admin, Admin, Team Member, Limited Team Member
Can only be enabled by Super Admins
Permissions • (To enable) Manage API credentials and manage integrations
• (To use) Manage profiles and view associated postings
• (To use) Create and edit postings
Packages LeverTRM, LeverTRM for Enterprise

Alooba is an analytics and data science skills assessment platform that empowers your talent team to deliver high quality candidates quickly and fairly. Validate your candidate’s skills before interviews with assessments customized to fit your role. Alooba’s integration with Lever allows you to automate Alooba assessment invitations to job applicants.

Setting up the Alooba integration

Step 1: Enable webhooks in Lever

Navigate to Settings > Integrations and API > Webooks. Ensure the 'Application Created' and 'Candidate Stage Change' webhooks are toggled on. This will ensure Alooba will be able to receive messages from Lever when a candidate applies for your jobs.

Lever webhook configuratiokn page with application created and candidate stage change toggles on green.

Step 2: Enable the Lever integration from Alooba

Log into your Alooba account from an Owner or Admin user and go to the Organisation Settings page. Locate 'Lever' within the list of ATS Integrations and click the Enable button.

Alooba Lever
  listing with enable button.

Lever authorize app modal with list of permissions and blue accept button.

Alooba requires these permissions in order to receive information about new applicants in Lever and post the assessment results back to the candidate profiles as feedback within Lever. Click the Accept button. Once Lever has been enabled, you should be able to see that it’s “Connected” in the Alooba Settings page.

Alooba lever listing with connected button.

Linking a Lever job posting with an Alooba assessment

Once the Alooba/Lever integration is enabled for your organization, you will need to define which Alooba assessment candidates should be invited to for which Lever jobs. This can be done by adding a tag to a new or existing job on Lever. The tag must be exactly: “Alooba Assessment - ” followed by the exact assessment name within Alooba. For example if the assessment name in Alooba is “Data Analyst Assessment” the Lever job should have the tag “Alooba Assessment - Data Analyst Assessment”.

Lever job posting with alooba tags in tag section

Now every time a candidate applies to your job they will immediately receive an email invitation with a link for them to take the Alooba assessment.

Alooba email invitation with take the assessment button.

Monitoring Alooba assessment statuses

When a candidate is added to an Alooba assessment, a link will be included on the candidate profile within Lever which will link directly to the candidate’s profile within Alooba.

Lever candidate profile link section showing alooba link.

Management of the candidate’s assessment will need to be done within Alooba, where you will be able to manage extensions, grant additional time, etc. However, you will also be able to see which candidates have completed or are yet to start the Alooba assessment within Lever through tags.

Candidates that have been invited but have not started the assessment will have a tag of “Alooba - Invited”. Once the candidate starts the assessment they will have a tag of “Alooba - In Progress” and when they have completed it, they will have a tag of “Alooba - Completed”.

All candidates will also inherit the “Alooba Assessment” tag from the job they applied to, making it easy to filter candidates by the tags in Lever.

Lever candidate profile tags section showing alooba assessment tags.

Accessing the Alooba assessment results

Once a candidate’s assessment results are available they will be shown on the candidate profile within Lever as feedback. The results will be available as soon as the candidate completes the assessment. If the assessment requires any manual evaluation, the initial partial score will be shown in Lever, then once the rest of the assessment has been evaluated within Alooba on the candidate’s Alooba profile a new feedback will be posted to Lever with their final score.

The Alooba candidate profile will include a detailed breakdown of the candidate’s assessment results. The Lever feedback will only show their overall assessment score. Lever also provides a simple 1-4 rating scale for feedback. The Alooba assessment score will dictate what feedback rating the candidate will receive. The rating is based on the assessment passing score defined within Alooba. If a candidate scores below the assessment’s passing score they will receive a rating of 1 or 2. If they score above the assessment’s passing score they will receive a rating of 3 or 4 depending on how much they got above the passing score.

Lever candidate profile with alooba assessment update and score in candidate history section.

Additional considerations

The integration is relatively straightforward, however there are a few things to keep in mind:

  1. Alooba is best used at the start of the hiring process, to provide skills assessment prior to other screening processes that may introduce bias. This is why the assessment invitations are sent out as soon as the candidate applies to the job, rather than at a specific stage within the hiring pipeline / interview plan.
  2. The Lever tag must match the Alooba assessment name exactly including capitalization. If the specified assessment does not exist within Alooba, the Alooba account owner will receive an email for each candidate that is added warning them that they were not invited to any assessment.
  3. Alooba allows multiple assessments to have the same name. If there is more than one matching assessment, the candidate will be assigned to the matching Alooba assessment most recently created.
  4. It is possible to add two Alooba assessment tags to the same job, which would cause the candidate to be invited to take both assessments, however this is not recommended as it will likely confuse your candidates.
  5. The assessment “passing score” used when determining the Lever rating is based on the defined passing score value at the time the candidate was added.
  6. The Alooba feedback is shown as being provided by the Lever user that authorized the Alooba integration.
  7. Ensure you do not disable the webhooks within Lever otherwise the integration will stop working.
  8. Ensure you do not edit or remove the Alooba Assessment feedback template otherwise the feedback will no longer be shown.

Getting help with the Alooba integration

Please contact Alooba via the Alooba contact form for troubleshooting assistance regarding the integration. 

Disabling the Alooba integration

  • Navigate to Settings > Integrations and API > Authorized Apps
  • Locate the Alooba app
  • Click Revoke access
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