Creating and managing Multi-Location Postings

Enabling Multi-Location Posting

Multi-location job postings can be enabled by users with Lever Super Admin, Admin or anyone with the permission to Manage Job Sites.

• Navigate to Settings > Job Site > Posting Configuration
• Turn on the 'Allow users to add secondary locations to postings' toggle

Creating Multi-Location Postings

Multi-location job postings are configured in the first stage of the standard posting creation process. For full steps on creating postings refer to our help article on creating and managing job postings. For multi-location postings, in the Posting first step:

• Identify a primary location
• Identify secondary locations from the drop down list
  • Up to 14 secondary locations can be selected
    • For LinkedIn ingestion, only 7 locations for one job posting will be published. For full details see the section below on configuring multi-location postings for job boards.
  • Secondary locations can be from multiple countries

Posting approvals

If you have job posting approval workflows configured, they will trigger for multi-location postings based only on the primary location. Workflows will not trigger based on secondary locations. The emails that users in your approval chain receive as part of the approval workflow will include the full list of secondary locations. In this way, approvers will still have visibility into the multi-location nature of the posting.

Job site

On your Lever hosted job site, filtering by location will return a multi-location job posting as long as the posting contains the filtered location. All the configured location will be listed at the top of the posting.

Applicants' preferred locations

For multi-location postings, a preferred location question will automatically appear on the application form. If you don't configure the question, it will be non mandatory by default and use Lever's default text. To configure the preferred location question:

• Navigate to Settings > Job Site > Application form > Multiple location postings section
• Make the question mandatory by clicking the asterisk (*) on the right.
• Click into the preferred location text box to update the question text. 

The preferred location question will appear on the application form with a dropdown list of the primary and secondary locations configured for the posting. Candidates will select their preferred location from the dropdown list.

If the applicant does not indicate or changes their preferred location, you can update the location directly in the candidate’s opportunity.

Viewing candidates of multi-location postings

Lever grants access to candidates of multi-location postings based on your existing permissions for access to opportunities and Sensitive Information Privileges. Learn more about access in our help article on granting candidate access to users.

If you have configured candidate access based on location restrictions, users with access to any location listed on a multi-location posting will be able to view all and any of the opportunities associated with the posting.

• For example: Assume your current permissions ensure that recruiters can access secret notes or opportunities based on location restrictions. You have a multi-location job posting called 'Software Engineer', with two locations - San Francisco, CA, and New York, NY. A recruiter with access to opportunities in New York, NY, can still access and see all opportunities associated with the opportunity Software Engineer, regardless of which location the candidate applied to.

Creating offers for Multi-Location Postings

When creating an offer for a candidate for a multi-location opportunity, select the candidate's intended working location. This ensures the candidate's intended location is recorded and generates the relevant offer form. To learn more about offers refer to our help article on creating offers.

• During the Offer details stage, in the Job location field select the candidate's intended working location from the dropdown list

• After selecting the job location, click Click here to update in the blue banner at the top of the page to load the updated offer form.

The relevant offer form for that location will populate. If the offer location is different from the opportunity location, the opportunity location will be automatically changed to the offer location.

Configuring Multi-Location Postings for job boards

LinkedIn

You can publish multi-location job postings from Lever to LinkedIn, including career site scraping (if you have this configured for your Lever and LinkedIn accounts). A multi location job will be distributed as individual postings for each location advertised in the job. To learn more about successfully configuring job postings and multi-location job postings for LinkedIn, refer to our article on publishing job postings to LinkedIn.

• For LinkedIn ingestion, only 7 locations for one job posting will be published- 1 primary and up to 6 secondary. Postings with more than 7 locations will publish the first 7 locations to LinkedIn, the rest will be excluded in the order in which they were configured. 

LinkedIn Apply Connect

• When applying on LinkedIn Apply, applicants will be provided the preferred location question where they can select from the full list of configured secondary locations and primary location. If you have set the preferred location question as mandatory, applicants will need to respond to the question to apply for the posting.
• When applying on LinkedIn Apply, applicants will be provided the preferred location question. If you have configured the preferred location as mandatory, applicants will need to respond to the question to apply for the posting. Learn more about
• If you are not using the Lever integration and have a separate workflow with LinkedIn, please discuss with LinkedIn beforehand on ingesting multi-location jobs.

Indeed 

If you are using Lever’s Indeed XML Integration, jobs will be published from Lever to Indeed with no additional steps. If you are not using the Lever Indeed integration, please speak with your Indeed Account rep to discuss ingestion of multi-location job postings.

• A multi-location job will be distributed as individual postings for each location advertised in the job. For example, if you have a multi-location job in Lever advertised in New York, New York and Austin, Texas, Indeed will distribute it as two separate jobs - one posting for each location.
• When an applicant applies to either job, they’ll be redirected to your job site to apply to the same job as originally advertised.

If you use Indeed Apply (where applicants complete the application within Indeed) the applicant will be presented with the preferred location question in the application form. This preferred location question can be made mandatory or not mandatory.

Lever's JobTarget Integration

• A multi-location posting will be distributed as individual postings for each location advertised in the job. For e.g if you have a multi-location job in Lever advertised in New York, NY & Austin, TX, JobTarget will distribute it as two separate jobs. However, when an applicant applies to either job, they’ll be redirected to your job site to apply to the same job as originally advertised. Learn more in our JobTarget integration help article.

Reporting on Multi-Location Postings

Visual Insights

In the Visual Insights Multi-Location Opportunities Dashboard, using the Posting location filter will return multi-location postings based on both their primary and secondary locations. For example, if you filter Posting location by 'New York, NY', then this will filter the dashboard by job postings where 'New York, NY' is either the primary or the secondary location.

Data Explorer

In Data Explorer, you can report on secondary locations in the Opportunities data set. The data set now includes fields such as the primary location along with a list of secondary locations. This allows for custom reporting based on secondary location.

Frequently asked questions