How do UltiPro Onboarding fields get mapped in Lever?

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Available for User roles Super Admins
Packages Select Lever packages.

This article provides a deep dive into the default field mapping for the Lever to UltiPro Onboarding New Hire Sync Solution.

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It is recommended that you review the "How do I user Lever's integration with UltiPro Onboarding?" article before viewing this article.

Opportunity Profile Field Mapping

The solution collects information from the Opportunity Profile.

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Lever Field

UltiPro Field

Notes

Name

First Name

The Name is split by space, then the first value returned is captured

Name

Last Name

The Name is split by space, then the last value returned is captured

Email

Email

If more than one value is available, the top value will be passed

Phone

Primary Phone

Mobile is extracted first, if not, then the top value will be passed.

Phone

Secondary Phone

Home is extracted first, if not, then the next available value is collected. 


This will not duplicate Primary Phone

Opportunity ID

External User ID

 

NOTE: Values in red are required by the vendor.

Requisition Dropdown Field Sync

Before we dive into the field mapping for requisition, it's important to highlight this significant feature! 

The solution offers the ability to create UltiPro based custom requisition fields.

  • UltiPro Onboarding Owner
  • UltiPro Component Company Code
  • UltiPro Job Code
  • UltiPro Employee Type
  • UltiPro Work Location
  • UltiPro <ORG 1 NAME>
  • UltiPro <ORG 2 NAME>
  • UltiPro <ORG 3 NAME>
  • UltiPro <ORG 4 NAME>

Screen_Shot_2020-10-08_at_12.49.49_PM.pngNot only will it create these custom fields, but the solution will manage the dropdown options available, syncing your values directly from UltiPro on a daily basis.

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Part of the setup process for enabling the solution is the ability for you to select which fields you would like to sync. You can identify which fields you would like to sync when completing the Setup Form, also found in our "How do I user Lever's integration with UltiPro Onboarding?" article.

NOTE: Lever Hire instance requires custom requisition fields be enabled in order to get these custom fields.

Requisition Field Mapping

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Lever Field

UltiPro Field

Notes

UltiPro Component Company Code

Component Company Code

Code is parsed from dropdown value (e.g. “Eastwood Industries -  HQ(005) - HDLBX” becomes “HDLBX”)

Ultipro Job Code

Job Code

Code is parsed from dropdown value (e.g. “Accountant - ACCOUNT” becomes “ACCOUNT”)

UltiPro Onboarding Owner

Onboarding Owner Code

ID is parsed from dropdown value (e.g. “Jeanne Foster - a0d3f080-fd69-4a46-8614-86202fd70dbf” becomes “a0d3f080-fd69-4a46-8614-86202fd70dbf”)

Ultipro Employee Type

Employee Type Code

Code is parsed from dropdown value (e.g. “Regular - REG” becomes “REG”)

Ultipro Work Location

Work Location Code

Code is parsed from dropdown value (e.g. “San Francisco, CA - SANF” becomes “SANF”)

Ultipro <ORG 1 NAME>

Organization 1 Code

Code is parsed from dropdown value (e.g. “Software - SOFT” becomes “SOFT”)

Ultipro <ORG 2 NAME>

Organization 2 Code

Code is parsed from dropdown value (e.g. “Corporate - CORP

” becomes “CORP”)

Ultipro <ORG 3 NAME>

Organization 3 Code

Code is parsed from dropdown value (e.g. “West - WE” becomes “WE”)

Ultipro <ORG 4 NAME>

Organization 4 Code

Code is parsed from dropdown value (e.g. “Isaacs, Victor - 02008” becomes “02008”)

Work Type

isFullTime

TRUE if solution locates “full time” or “full-time” in the Work Type value (case sensitivity is ignored).

NOTE: Values in red are required by the vendor.

Profile Form Field Mapping

The solution will define a new Profile Form Template in your Lever Hire Instance titled “UltiPro Onboarding New Hire Form”.

This is an optional form that your recruiters can fill out to provide detailed name and address information.

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Lever Field

UltiPro Field

Notes

First Name

First Name

Value collected from Opportunity if Profile Form is not completed.

Preferred name

Preferred name

 

Middle Name

Middle Name

 

Last Name

Last Name

Value collected from Opportunity if Profile Form is not completed.

Prefix Code

Prefix Code

 

Suffix Code

Suffix Code

 

Address Line 1

Address Line 1

 

Address Line 2

Address Line 2

 

City

City

 

State

State

 

Zip

Zip

 

Country

Country

 

Personal Message

Personal Message

 

NOTE: Values in red are required by the vendor.

Offer Form Field Mapping

The solution will collect salary and start date information from the Offer Form. Note that the solution is looking for

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Lever Field

UltiPro Field

Notes

Offered compensation amount

Pay Rate

 

Type of earnings

Per Rate

 

Type of earnings

Is Salaried

TRUE if Type of earnings is “Year (Salary)” or “Month (Salary)”

Anticipated Start Date

Start Date

 

Anticipated Start Date

Hire Date

 

Custom Mapping

Do you capture information in Lever Hire at a different location than what was mentioned in the field mappings above? Let us know when filling out the Setup Form and we can investigate adjusting the mapping for those fields.

Note that UltiPro limits the ability to populate only standard fields for an onboarding record. Custom UltiPro fields are not available to pass. 

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