Visual Insights: Postings dashboard

Available for	Roles	Super Admin, Admin
	Permissions	• View Visual Insights reports > Postings dashboard
	Packages	LeverTRM, LeverTRM for Enterprise Advanced Analytics add-on required for 'Advanced' page

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Accessing the Postings dashboard

To access the Postings dashboard:

• Navigate to Visual Insights via the platform header

• Click the chevron (>) on the left side of the page
• Click Dashboards and select Postings from the expanded menu

Navigating the Postings dashboard

The Postings dashboard is segmented into pages, each containing charts will give you insight into a different dimension of your postings data. Move through the pages by selecting running along the top of the dashboard.

Page tabs on the Postings dashboard

Charts on the Postings dashboard

Metrics on the Postings dashboard are visualized in different types of charts. Below, you will find a description of each chart and how its metrics are calculated. Note that each metric listed is sensitive to the values in the filters above the dashboard. Also keep in mind that data associated with confidential job postings is excluded from the charts. You can export the data from any chart by hovering over the top-right corner, clicking the ⠇icon, and selecting Download data.

Filters can be be mixed-and-matched to hone in on specific data sets on any given dashboard. Once you have selected or input values to the filters, you must click the ⟳ button to apply the filters to the data on the dashboard. It may take a few seconds for the dashboard to refresh with your applied filters. For a more detailed description of how filters work in Visual Insights, refer to our help article on dashboard filters.

Postings

The Postings page contains charts that provide you with insight into the distribution and activity related to your job postings.

KPI tiles

These metrics can be found in the tiles arranged at the top of the Postings page.

KPI tiles on the Postings dashboard

Active postings	The count of active (i.e. externally and/or internally published, including unlisted) postings as of the end of the date range.
Internal postings	The count of active internal-only postings as of the end of the date range. Postings created before the start of the date range are included in the count.
Closed postings	The count of all closed postings as of the end of the date range.
Average time to hire	The average number of days it takes to hire an opportunity, calculated as:   [Sum of time to hire for all opportunities hired within the date range]     [Total # of opportunities hired within the date range]     Time to hire is determined by the start and end points configured in the Time to Hire Wizard in your Visual Insights Settings. By default, time to hire is measured using the date an opportunity was created as the start point and the date that opportunity was archived as 'Hired' as the end point. To learn about different ways to configure the time to hire calculation, refer to our help article on the Time to Hire Wizard.
Unarchived opportunities against	The count of unarchived opportunities associated with closed postings as of the end of the date range.

Postings by age

The chart shows the number of active postings as of the end of the date range, grouped by age.

Chart type	Bar chart
Data set	Postings as of end of date range
Grouped by	Age in days (0-30, 31-60, 61-90, 90+)
Unit of measure	Count
Revealed on hover	Age range and posting count

 

Longest open and Most active postings tables

Longest open postings and Most active postings tables on the Postings dashboard

Longest open postings	Open postings arranged in order of longest number of days open. Calculated as the number of days between most recent date the posting was published and the end of the date range. Postings created before the start of the date range are included in the count.
Most active postings	Postings arranged in order of largest number of associated opportunities as of the end of the date range.

 

Posting events over time

This chart shows the number of times postings underwent status changes within the filtered timeframe.

Chart type	Column charts
Data set	Postings created and/or closed within the date range A posting will be counted more than once if its status changed multiple times within the date range.
Primary grouping	Date interval (week or month as per Date interval filter)
Secondary grouping	Status (published/unlisted, closed, draft, pending)
Unit of measure	Count
Revealed on hover	Date interval, status, and number of postings created/closed

 

Postings by status

This chart shows you the state of all postings created after a specific point in time.

Chart type	Bar chart
Data set	Postings as of end of date range
Grouped by	Status (published, unlisted, closed, draft, pending) Postings are only counted as 'closed' if closed after the start of the date range.
Unit of measure	Count
Revealed on hover	Status and posting count

 

Postings by owner

This chart allows to you assess the volume and statuses of postings created by your recruitment team.

Chart type	Stacked bar chart
Data set	Postings as of end of date range
Primary grouping	Posting owner Can show results for up to 25 posting owners based on posting volume. Posting owners outside of the top 25 can be revealed by applying additional filters.
Secondary grouping	Status (published, unlisted, closed, draft, pending)
Unit of measure	Count
Revealed on hover	Posting owner, status, and count

 

Time in stages for hires by posting

This chart allows you to gauge how long it takes to hire candidates for different postings broken down by the average amount of time hired opportunities spent in each stage. Use this chart to identify potential bottlenecks in your pipeline that could be slowing down your time to hire. Note that this chart is affected by how the time to hire calculation has been configured for your Lever environment. To learn more, refer to our help article on configuring time to hire.

Chart type	Stacked bar chart
Data set	Opportunities hired within the date range
Primary grouping	Posting Can show results for up to 25 postings based on opportunity volume. Postings outside of the top 25 can be revealed by applying additional filters.
Secondary grouping	Stage
Unit of measure	Number of days
Revealed on hover	Posting, stage, and average number of days

 

All postings table

A table containing All postings active as of the end of the date range can also be found at the bottom of the Postings dashboard, listing the following details for each posting:

• Posting title
• Status (Draft, Pending, Rejected, Unlisted, Published, or Closed) as of end of date range
• Posting owner
• Hiring manager
• Department
• Team
• Location*
• Number of associated opportunities
• Number of associated opportunities hired
• Percentage of associated opportunities hired
• Average number of days to hire
• Number of associated opportunities archived
• Number of linked requisitions
• Creation date
• Number of days between the creation date and either the date the posting was closed or the end of the timeframe
• Latest active date
• Number of days between the date the posting was published/unlisted and either the date the posting was closed or the end of the timeframe
• Latest closed date
• Posting ID

Advanced

The Advanced page contains charts that show periodic comparisons of your hiring performance broken down by posting, as well as additional insights into pipeline volume, pipeline velocity, time to hire, and the current status of your postings.

KPI tiles

These metrics can be found in the tiles arranged at the top of the Advanced page. Note that since these tiles contain metrics related to a fixed period over period analysis (the most recently completed period compared to the prior period), they are unaffected by the date range filter.

KPI tiles on the Advanced page of the Postings dashboard

Hired this completed month	The count of hires for the most recently completed month compared to the previous month. Example If you were view this chart on July 15, it would show the count of hires made in June (the most recently completed month) and the count of hires made in May (the previous month).
MoM percentage change	The percentage change of hires for the most recently completed month compared to the previous month. Example If you were view this chart on July 15, it would show the percentage difference in the number of hires, comparing June (the most recently completed month) to May (the previous month).
Hired this completed quarter	The count of hires for the most recently completed calendar quarter compared to the previous calendar quarter. Example If you were view this chart on July 15, it would show the count of hires made between April 1 and June 30 (the most recently completed calendar quarter) and the count of hires made between January 1 and March 30 (the previous quarter).
QoQ percentage change	The percentage change of hires for the most recently completed calendar quarter compared to the previous calendar quarter. Example If you were view this chart on July 15, it would show the percentage difference in the number of hires made between April 1 and June 30 (the most recently completed calendar quarter) compared against the the number of hires made between January 1 and March 30 (the previous quarter).

 

Opportunities in pipeline

This chart shows the number of opportunities in pipeline by group. Use this chart to gauge the volume of candidates in your pipeline based on the postings to which their opportunities are associated.

*Note that the chart will only group opportunities associated with multi-location postings by primary location. Secondary locations cannot be filtered for and will not be returned or displayed. For more information refer to our help article on multi-location postings.

Chart type	Stacked bar chart
Data set	Opportunities active in the pipeline within the date range that are associated with a posting
Primary grouping	Parameter in the Postings grouped by filter Postings, Posting Owner, Posting Location, Team, Department, Opportunity Owner, Origin, Source
Secondary grouping	Pipeline location (Lead, Applicant, Interview and Offer)
Unit of measure	Count
Revealed on hover	Primary group, pipeline location, and opportunity count

 

Average time in stage of opportunities

This chart shows the average time in pipeline by group. Use this chart to asses the velocity of candidates in your pipeline based on the postings to which their opportunities are associated.

*Note that the chart will only group opportunities associated with multi-location postings by primary location. Secondary locations cannot be filtered for and will not be returned or displayed. For more information refer to our help article on multi-location postings.

Chart type	Stacked bar chart
Data set	Opportunities active in the pipeline within the date range that are also associated with postings that are linked to requisitions
Primary grouping	Parameter in the Postings grouped by filter Postings, Posting Owner, Posting Location, Team, Department, Opportunity Owner, Origin, Source
Secondary grouping	Pipeline location (Lead, Applicant, Interview and Offer)
Unit of measure	Number of days
Revealed on hover	Primary group, pipeline location, and average number of days

 

Time to hire dynamic chart

This chart shows the average number of days it takes to hire a candidate, pivoted by a specified parameter (such as posting or department). Note that this chart is affected by how the time to hire calculation has been configured for your Lever environment. To learn more, refer to our help article on configuring the time to hire calculation.

Chart type	Bar chart
Data set	Opportunities hired within the date range
Grouped by	Parameter in the Postings grouped by filter Postings, Posting Owner, Posting Location, Team, Department, Opportunity Owner, Origin, Source
Unit of measure	Number of days
Calculation	The sum of the average time to hire for each group divided by the total number of hired opportunities in the group over time. The starting date is the creation date of the opportunity and the ending date is the date the opportunity was archived as hired, unless start and end dates have been otherwise configured in your Lever environment's time to hire wizard.
Revealed on hover	Group and average number of days

 

Note, the following charts on the Advanced page of the Posting dashboard are not affected by the date range filter. 

Opportunities not associated with a posting

This single KPI tile shows the count of active general opportunities. Use this chart to determine how many candidates in your pipeline have not yet been attached to a job posting.

Stale opportunities in postings table

This table shows all closed postings associated with opportunities that have yet to be archived, grouped by pipeline milestone (Lead & Applicant, Screen, Interview, and Offer - to learn about milestones, refer to our article on pipeline customization). Stale opportunities clutter your pipeline and skew other metrics such as time spent in stage. Drill down into the values in this table to begin clearing out stale opportunities, starting with those that have not had any movement in at least the last 30 days. To learn how, refer to our help article on drilling down into chart values.

Aging opportunities table

This table shows counts of all active opportunities owned by each opportunity owner in your Lever environment, as well as the average number of days since the last interaction across those opportunities. Use this table to determine which members of our team are managing the largest number of candidates and are most likely to fall behind in their management of candidates as a result.

Postings over 90 day table

This table shows all active (i.e. published or unlisted) postings that have not had any activity in the last 90 days. Aging postings can often be suppressed by job boards and aggregators that scrape your career site. Use this table to identify which postings are in need of a refresh, and then leverage the hyperlinked postings to open them in a new tab where you can duplicate and close the old posting and then published the new version. To learn more, refer to our article on managing evergreen postings.

Posting days since last active table

This table shows records of all active postings. Refer to the 'Days since last active' columns to identify which postings might be going stale. Use the additional columns in the table to triage postings in need of a refresh. The following details for each posting can be found in the table:

• Posting owner
• Posting status (published, unlisted)
• Count of opportunities hired against the posting
• Count active opportunities associated with the posting
• Count of active opportunities in interview stages associated with the posting
• Count of archived opportunities associated with the posting
• Department
• Team
• Location*
• Location type
• Work type
• Date of last activity