Migrating data from GHire to Lever doesn’t have to be tricky. Once you’ve set up your active jobs and career site, you can export your GHire data and send it over to Lever to begin the migration process. The process consists of three main steps.
Step 1: Clean up your data on GHire
Before you export your GHire data, you want to make sure that your data is up-to-date. The last thing you want to see after we migrate your data into Lever are thousands of stale candidates in your active pipeline that you haven’t interacted with in years. So we advise that you take this time to complete all your workflows, deposition any inactive candidates, and/or close out any jobs prior to requesting for your data.
Step 2: Export your GHire data
Once your Lever-powered careers page has been launched, you can follow the instructions linked below to extract your application, job posting, feedback, and resumes. GHire’s extraction process can take up to 2-3 days depending on the amount of data that you have.
Here are the files that come with that export:
- Application/Feedback Data (Export Instructions) *Please make sure to export your application data as a CSV file.
- Resume Files (Export Instructions)
Once you have secured these files, you can place it in a secured GDrive folder or another third-party cloud-sharing service of your choice and send it over to us so we can begin the mapping process. We also recommend that you download a copy of the data in case you need it for future audit purposes.
Step 3: GHire data mapping
Your Lever Implementation Specialist will work with you to map your legacy candidate/job data onto your new Lever structure (i.e. Stages, Archive Reasons, Departments/Teams, etc.). Even if you didn’t clean up as much data as you needed to in step 1, we can always use this step to assist with some of the cleanup. Once your mappings are set, we will import your GHire job posting and candidate data into Lever.
Frequently Asked Questions
How quickly can we start the migration?
You can export the data from GHire as soon as your Lever-hosted careers page has been launched. This will ensure that no applications are lost in the transition. Once we have the data, it’ll typically take 1-2 weeks in total to extract, transform, and load the data.
Can we migrate over feedback, emails, and notes?
We do want to note that GHire may not always provide all your data in a format that can be imported. We will attempt to salvage as much data as possible, but we can’t promise it will be perfect. So as long as your feedback and notes are structured in the standard way within GHire, all this content will come over in a form of a Lever note within the candidate’s opportunity in Lever. You can also use Lever’s manual email sync feature to bring over emails for a specific candidate. This feature will only bring over the email chains between you and the candidate.
Can we import candidates and prospects from a spreadsheet?
Absolutely! If you currently store all your candidate data across spreadsheets, it’s recommended that you bring all that data into Lever. We’ll provide you with the template to fill out, then we can do a one-time import into Lever as part of the onboarding process.