What happens to candidate and opportunity data when anonymized?

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Please note: Lever does not give legal advice. If you’re looking for more information about whether your organization should be collecting data requests, please seek legal counsel.

To be GDPR compliant, you may need a way to remove personally identifiable information once a candidates’ consent has expired, or they’ve reached out requesting you delete their data. Anonymization in Lever (coupled with the ability to track data requests) allows you to retain data for reporting & calibration purposes by removing personal information from our data. Where possible, we preserve the recruiting actions taken, but anonymize content to minimize any impact on reporting.

Candidate Data

The amount of data that is removed from Lever when anonymizing depends on whether the candidate has any remaining opportunities. When anonymizing an opportunity for a candidate with other, non-anonymized opportunities, the following will be deleted:

  • The contents (to/from/body/subject) of any of the opportunity's emails or emails threads
  • Previous work history
  • the opportunity's resumes, CVs, and other files 
  • the opportunity's email drafts of upcoming interviews
  • inbox notifications about the opportunity

If the candidate only has a single opportunity, or if all of their other opportunities are already anonymized, the following will be deleted:

  • Candidate name
  • The contents (to/from/body/subject) of any emails or emails threads
  • Phone Number
  • Location
  • previous work History
  • Resumes, CVs, and other files
  • Websites & Social links
  • Any email drafts of upcoming interviews
  • inbox notifications

GDPR Setting

Lever makes it easy for you to stay compliant with global consumer privacy legislation by granting your company more granular control for how candidate personal information is processed upon profile anonymization.

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You must select how Lever should handle an anonymized candidate's email address once it is removed upon anonymization. Here are your options:

  • Store a hashed value of the anonymized candidate's email address
    • Lever deletes the email address from the data, but stores it in a secure, unreadable format (that you as the customer will not have access to) that we use to help identify an anonymized candidate if they apply again.
    • We retain the following fields about the candidates:
      • Job posting
      • Origin, source, tags
      • Notes & comments
      • Custom question responses
      • Internal forms
      • Interview feedback
      • Offers
      • General timeline events
        • These are not visible within Lever, but may be obtained through Lever’s Data API. Once anonymized, the candidate data will still be used for reporting, but with all personally identifiable information removed.
  • Do not store a hashed value of the anonymized candidate's email address
    • This setting will allow your company to choose to skip the generation of a hashed string from a candidate’s deleted email address when the anonymize action is performed on an opportunity in Lever. This will lead to a complete and permanent deletion of a candidate's email address, including hashed data.

You can read this article for more information about how candidates appear in Lever after anonymization.

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