Enabling and using the ADP Workforce Now integration

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Available for User roles Limited Team Members and above; can only be configured by Super Admins
Packages Select Lever packages

As an official ADP partner, Lever’s ADP Workforce Now Connector integration seamlessly sends new hire data from Lever to ADP Workforce Now when candidates are hired in Lever. Available information from the candidate profile, requisition, offer, and profile form are pre-populated in ADP’s New Hire Wizard, saving time and improving data entry quality.

Graphic depicting information passed from Lever to ADP Workforce now upon a candidate being marked as hired in Lever.

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The process for enabling this integration requires purchasing a connector in the ADP Marketplace. Note that Lever's integration only supports the United States ADP Marketplace. In addition, this integration cannot be used with ADP's Next Gen product. If you are using ADP Next Gen, the required connector will not be available for purchase in the ADP Marketplace (see below).

Enabling the ADP Workforce Now integration

 

The following setup steps can only be completed by users with Super Admin access in Lever. Also note that
  • In Lever, navigate to Settings > Integrations and API, scroll to the HRIS and onboarding section, and click the ADP Workforce Now toggle.
  • Click the Go to ADP Marketplace button to be redirected to the ADP Marketplace.

ADP Workforce Now toggle in Lever Settings with arrow pointing to Go to ADP Marketplace button on the expanded tile.

  • In the ADP Marketplace, you must select an edition and purchase a subscription in order to initiate the integration request.
  • Once the integration request has been initiated, a Lever representative will contact you to confirm your subscription details. Once you have confirmed the necessary details, log in to ADP Marketplace and provide consent for Lever to create new applicant onboarding records. The integration will not be functional until consent has been provided via ADP Marketplace.

How the ADP Workforce Now integration works

 

Lever's ADP Workforce Now integration works with ADP environments using ADP TotalAccess.

ADP Applicant Onboard template

The ADP Workforce Now integration utilizes the 'ADP Applicant Onboard' template when generating new onboarding records based on data passed from Lever. Only users with Practitioner permission in ADP can edit onboarding records generated via the Lever integration. For more details on the Applicant Onboard template, download and review the setup guide linked at the end of this article.

Required fields for onboarding record generation

In order to create a new applicant onboarding record in ADP Workforce Now, ADP requires the following fields to be passed from Lever:

  • First Name
  • Last Name
  • Hire Date

In addition to these required fields, data from the opportunity, requisition, offer and profile form can also be passed from Lever to ADP Workforce Now. For a full breakdown, refer to our ADP Workforce Now field mapping article.

Applicant onboarding record generation

Once the integration has been enabled, when an opportunity is archived as 'Hired' in Lever the generated onboarding record in ADP Workforce Now will have candidate data pre-populated in the ADP New Hire Wizard.

Opportunity profile for an opportunity archived as 'Hired' in Lever.

 

Before archiving an opportunity as 'Hired' we recommend checking the fields from which data will be passed on the opportunity, requisition, offer, and/or profile form. The more fields that are present and populated in Lever, the more fields that will be pre-populated in ADP Workforce Now.

Within a few minutes of archiving an opportunity as 'Hired' in Lever, the corresponding new applicant onboarding record will be appear in the 'In-Progress Hires' section of your ADP Workforce Now environment. Users with Practitioner permission in ADP will see the record when they log in to ADP Workforce Now as an Administrator by navigating to Process > HR > Hire/Rehire > In-Progress Hires.

In-Progess Hires list in ADP Workforce Now in which the onboarding record associated with the candidate opportunity shown in the previous image is highlighted.

Clicking into the onboarding record in ADP will reveal the pre-populated information that has been passed from Lever. From here, users with Practitioner permission in ADP can augment the record with additional data before verifying and processing the record.

Expanded view of the onboarding record with candidate data information populated in the corresponding fields.

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