Enabling and using the Enjoy Würk integration

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Available for Roles Super Admin, Admin, Team Member, Limited Team Member
Can only be configured by Super Admins
Permissions • To enable: Manage API credentials and manage integrations
• To configure: Manage form settings
• To use: Manage profiles and view associated postings
Packages LeverTRM, LeverTRM for Enterprise

The Enjoy Würk integration allows users to process and transfer newly hired candidates and their information directly into the Würk platform, from Lever. This includes new hire basic employee information, compensation, and additional compensation. This integration also includes an email notification service that Würk sends out to alert users when candidates are successfully created, being processed, or if there are any errors in creating new employee profiles inside of Würk.


Setting up the Enjoy Würk integration

 

You must be a team or organization with admin rights in Enjoy Würk to install this integration.

Authenticating the integration

  • As an admin, log in to your Würk account

Würk log in screen

  • Go to Würk Help and select Lever Authentication

  • Log in to your Lever account

  • Review the list of requested permissions; click Accept.

Configuring the Enjoy Würk integration

Custom Fields

Custom fields play a fundamental role when integrating Lever to Würk. Würk will provide clients with the complete set of standardized field names (with their format) so that Würk can gather all the information needed for their candidates. Clients are to choose which fields (see below) they want to add on the offer or the provided forms.

Würk/Lever Form Fields available for mapping with Lever

Würk Additional Compensation Form

 

Values can be added to the Offer or the Additional Compensation Form. Default values may apply.

  • Additional Compensation X (X is number of Add. Compensation to map on Wurk. Multiple can be added)

Würk Compensation Form

 

Values can be added to the Offer or the Compensation Form. Default values may apply.
  • Effective From
  • Amount
  • Amount Period
  • Time
  • Number of Pay Periods per Year

Würk Employee Information Form

 

The EIN field is mandatory for the integration to successfully onboard new employees. Values can be added to the Offer or the Employee Information Form. Default values may apply.

Mandatory Fields:

  • EIN

All other fields can be set up at the clients' discretion:

  • Username
  • Birthday
  • Hired
  • Started
  • Seniority
  • Middle Name
  • Last Name
  • Nickname
  • Primary Email
  • Secondary Email
  • Cost Center X (X is number of Cost Center to map in Wurk. Multiple of them can be added)
  • External Id
  • Address Line 1
  • Address Line 2
  • Country
  • City
  • State
  • Zip
  • Home Phone
  • Cell Phone
  • Work Phone
  • Job Title
  • Standard Work Day
  • Employee Type
  • Pay Type
  • Benefit Auto Enrollment Eligibility
  • Union
  • Badge
  • HR Custom Field X (X is number of HR Custom Field to map in Wurk. Multiple of them can be added)

Opportunity

 

These files will be mapped from Lever to Wurk if the appropriate configuration is done on Wurk.
  • Files
  • Resumes

Creating forms

  • In Lever, navigate to Settings > Forms
  • Click New Form to begin creating the form
  • Enter "Wurk Employee Information" as title of the form. 

The following screenshots show you fields you can add to this form & the required format it needs to be in.

 

The format used on the forms must match exactly. All other fields besides EIN are NOT mandatory. Clients can add all other fields at their own discretion.
  • Username (txt format)
  • Birthday (date format)
  • Hired (date format)

  • Start Date (date format)

  • Seniority (date format)

  • First Name (text format)

  • Middle Name (text format)
  • Last Name (text format)
  • Nickname (text format)
  • Primary Email (text format)

 

The EIN field is mandatory for the integration to successfully onboard new employees.
  • Secondary Email (text format)
  • EIN (dropdown format)
    • EIN = Shortname - System Id
    • EIN format must match exactly for integration to pick up newly hired candidates. (Please see example below)
  • Cost Center (dropdown format)

  • External ID (text format)
  • Address Line 1 (text format)
  • Address Line 2 (text format)
  • Country (text format)
  • City (text format)
  • State (dropdown format)
  • ZIP (text format)
  • Home Phone (text format)
  • Cell Phone (text format)
  • Work Phone (text format)
  • Job Title (dropdown format)
  • Standard Work Day (drop down format)
  • Employee Type (dropdown format)
  • Pay Type (dropdown format)
  • Benefit Auto Enrollment Eligibility (dropdown format)
  • Union (dropdown format)
  • Badge (yes/no format)
  • HR Custom Field X (dropdown format)

  • Once the form has been completed click Save Changes

Using the Enjoy Würk integration

Add the Enjoy Würk form to the candidate opportunity

  • In Lever, open an existing candidate opportunity or add a new one. 
  • Click the ellipses (⋯) button and select Add Form

 

Please review the 'Creating Forms' section to set up the fields on the forms that you need prior to adding forms to a candidate's profile.

Menu extending from ellispses button on candidate profile in Lever

  • Select a Würk Integration form from the menu

Forms menu in Lever

  • Complete the Würk form(s) as required. 
  • Complete the job offer in Lever.
    • You may mark the offer as signed after clicking the Candidate Signed button on the Offer Sent screen. 

  • Once the offer has been signed, move the candidate to the Hired stage in Lever. 

  • Once a candidate has been marked as Hired in Lever, their profile will be SENT to Würk.

  • In order for the Hired candidate to be processed and created in Wurk, the candidate needs to have a special tag Wurk.

Notifications service
The integration manages the following notifications per employee submitted/hired:

  • Employee created successfully.
  • Employee is currently being processed.
  • Errors encountered during the employee creation process.

If you encounter any errors, please reach out to the Würk Support Team email support@enjoywürk.com

Email notification example

 

Disabling the Enjoy Würk integration

  1. In Lever navigate to Settings > Integrations and API
  2. Under the Authorized Apps tab, locate the Enjoy Würk app
  3. Click Revoke access to disable the integration
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