Note: these improvements are gradually being rolled out
This feature is available for all Limited team members, Team members, Admins, and Super admins.
Available to all Lever users using G Suite
Lever’s Availability Finder makes it easy to see interviewer availability and quickly reshuffle interview panels when needed. Recruiters and coordinators can quickly schedule and reschedule interviewers and conference rooms without ever leaving Lever!
How do I access the Availability Finder?
First, begin scheduling an interview from either the candidate profile or from the blue “Schedule” button on the Candidates page. The date of the interview will automatically be set to the day that you begin creating the interview.
Next, select your interviewers from the “Find interviewers” field. Interviewers will be added to the interview panel in the same order that you select them from the dropdown menu. Their names will also be automatically color-coded, according to a variety of colors in our system. (No custom colors just yet!)
Note: If there is a default interview associated with a posting, the default interview slots and feedback will automatically populate in the scheduler. Feedback forms can be added or removed after the default forms have been added.
How do I see interviewers’ calendars?
Once you’ve selected interviewers, click the “View availability” button to see the calendars of the interviewers you’ve selected. You can add as many interviewers as you need, and we’ll display their calendars side-by-side. Lever will notify you if the interviewers are spread across different time zones, and will show all events in the timezone that you have selected for this interview panel. If no timezone is specified, Lever will use your local timezone as that of the interview panel.
Keep in mind that your colleagues’ Google Calendar sharing permissions will affect whether you can see their calendar. As such, users with private calendars will have their entire column displayed in a dull pink color with an error message that Lever cannot access the calendar in question.
To see an interviewers schedule and potential conflict, make sure that the interviewer has correctly shared their calendar with you, via their Google Calendar sharing settings. After the interviewer has made any changes to their settings, you can check for updates by clicking on the “Refresh” button in the bottom-right corner of the Availability Finder viewer.
How do I spot potential conflicts?
Color coding allows you to quickly see where the interview event you’re scheduling will fit on an interviewer’s calendar. Calendar events that conflict will appear in a dull pink both in the calendar viewer, and below in the panel organizer. An error icon will also appear next to the interviewer’s name.
Schedulers can also toggle between “Day” or “Week” view to avoid scheduling interviews on the busiest day of the week.
In the above example, Michael Scott has a conflict at the proposed time. Jonah hasn't shared his calendar with the scheduler, and his column shows in dull pink.
How do I rearrange interviewers?
If you’ve spotted a conflict and need to shuffle around interviewers, just drag and drop interviewers between event slots! The changes in interview event order will automatically be reflected in the calendar view. Not only can you move interviewers between interview events, but you can also easily move entire events as well.
As the panel organizer, you can also quickly change interview length, the room each interview will be in, and the feedback form associated with the interview. If your team typically offers candidates a break between interviews, you can click the “Add a break” button at the bottom of the scheduler. We will automatically insert a 15-minute slot with no room, interviewers, or feedback form.
Once you’ve arranged your panel events to avoid conflicts, you’re ready to schedule the event. Click the blue ‘Schedule’ button to preview and send your event invites and calendar notifications!